Below is a sample paragraph with different parts:
Mobile Phone
LETTER WRITING
WHY DO WE WRITE LETTERS
- We write letters to our friends and relatives to know about them
- We write for sending and receiving information.
- We write letters to different institutes, organizations for
seeking specific information, admission and also for jobs.
TYPES OF LETTERS
• Personal
• Formal/business/official
PURPOSES OF PERSONAL LETTER
Below are some purposes of a personal letter
- to thank
- to apologize
- to invite
- to make an arrangement
- to request
- to reply
- to another letter
Different Parts of a Personal Letter
The five parts of a personal letter
- Heading
- Greeting/ Salutation
- Body
- Complimentary closing
- Signature
1. The Heading - this includes the recipient's address and the date (in some
cases, it's OK to just write the date)
2. The Greeting/ Salutation - the act or an instance of welcoming (Dear......)
3. The Body - the main text of your letter
4. The Complimentary closing - the closing includes a short capitalized
expression, such as "Sincerely," or "Love,"
5. Signature - name and signature
Below is a sample of personal letter. Look at it carefully to identify different
parts and the way they are presented in a letter.
Instruction: Suppose you have been ill for a few days. Therefore, you missed
some classes. Now, you write a letter to your friend telling him to provide
information and materials you missed during the time.
Here is another example of a personal letter. Now discuss in pairs or groups
and identify different parts of this letter. Also notice the language of the
letter and tell your friends or teacher if it is easy or difficult.
Do you think that it is possible for you to write the same type of letter on
another topic in this way? You can write another letter and show your friends
or teacher.
Instruction: Suppose you have witnessed a street accident recently. The
accident was very terrible and you still cannot forget it. Now write a letter to
your friend describing that street accident.
Formal Letters
Objectives
We write a formal letter to request for something or asking for something or
getting some information.
Different parts of a formal letter
There are seven parts of a formal letter. These are:
- Date
- Address
- Salutation
- Introduction
- Body
- Closing
- Signature
1. Date
The date is put at the top of the page for any business communication. It is an
official record of correspondence that may be kept for future reference.
2. Address
The address of the person receiving the correspondence includes formal
name, street address, city, state and postal code.
3. Salutation
The salutation is the formal way of addressing a person. Common salutations
are Dear or Dear Mr. Hasan, Dear Sir/Madam, etc.
4. Introduction
The first few sentences of a letter are introductory in nature. The introductory
section introduces the subject of the letter.
5. Body
The body of the letter shares most of the information. It also contains some
supporting ideas.
6. Closing
The closing of the letter summarizes what the letter was about.
7. Signature
It contains the writer's name, address, etc.
TASK-1
Instruction: Suppose there is a Computer Training Institute in your locality.
You have noticed the advertisement of admission into a 'Basic Course'. You
want to attend the course. Now write a letter to the Coordinator requesting
him to send you an admission form.
Example of a Formal Letter
Here is another example of a formal letter. Now discuss in pairs or groups and
identify different parts of this letter. You may also notice how the main point
is presented in the letter. Do you think that it is possible for you to write
another letter on the same type of problem you notice?
Task-2
Instruction: Suppose your school stands on the river Mogra. The river is
beautiful. The river is used in many ways. However, some people often throw
wastes into the river and pollute its water. Throwing waste, chemicals and
fertilizers into river can be causes of many diseases.
Now, discuss in groups about the causes and effects of water pollution. You
can also discuss it with your teacher. After the discussion, write a letter to the
Headmaster of your school requesting him to organize a rally to create public
awareness about water pollution.
TASKS FOR PRACTICE
1. Suppose you have got scholarship for your brilliant result. So you need to
open a bank account to receive the monthly stipend. Now discuss in pairs
or groups and write a letter to the manager of a local bank requesting
information for opening a bank account.
2. Suppose you live in a hostel. When you need, you talk to your parents and
family members on mobile phone. But a few days ago that phone set
became dead. So you need to buy another. Now write a letter to you
father/mother asking for money for a new phone set.
3. Suppose your father works abroad. He is returning home after a year. You
need to go with your mother to receive your father at Shahjalal
International Airport, Dhaka. So you need leave for two days. Now write a
letter to the Headmaster of your school requesting him to grant you leave
of absence for two days.
4.16 December is our Victory Day. On this day, different cultural programmes
are organized. Suppose, class VIII of your school want to stage a short
drama on the coming Victory Day. Now discuss in groups and write a letter
to the Headmaster of your school requesting him for permission to carry
out the plan.
5. Suppose there is no internet facility in your school library. But it is very
important because educational materials at all levels are available from
websites. Thus you can collect huge information and reading materials if
you have the internet connection. Now discuss in groups and write a letter
to the Headmaster of your school requesting him to provide internet
facility in your school library.
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